Property Administrator

Property Administrator

£25,000 per annum

Chelmsford

Monday-Friday, 9am-5:30pm, hybrid

Are you detail-oriented and are adept at liaising between teams and ensuring smooth communication channels? If so, we have the perfect opportunity for you!

My client is currently seeking a proactive and organised Property Administrator to join their team in Chelmsford on a permanent basis. In this role, you will be responsible for liaising with the surveyors and accounts team, managing property documents, and ensuring accurate invoicing and financial processes.

Key Responsibilities:

• Code all invoices for payment by the accounts team.


• Extract terms from property documents to instruct rent and service charge collection.


• Reconcile forms against property documents from surveyors.


• Approve new forms/change forms once uploaded.


• Review exceptions reports, tenant's reports, debtors' reports, and lease expiry reports.


• Conduct periodic checks of historic debt and credits on accounts for write-offs/returns.


• Verify monthly and quarterly rent demands for both Tenants and Landlords.


• Collaborate with the Data Team to reconcile the information across various systems.


• Provide support for surveyors on accounts queries.


• Liaise with the Data Team and Client Insurance team to update Asset Valuation details for annual buildings insurance premiums calculation and invoicing.


• Review Property Documents (e.g., Leases & Licences) and provide advice on responsibilities to Clients and Clients Facilities Managers.


• Send and respond to emails to ensure Desktop Inspections are carried out within agreed timeframes.

Qualifications & Skills:

• Prior experience in property management or accounts coordination is preferred but not essential.


• Strong attention to detail and ability to manage multiple tasks simultaneously.


• Excellent communication and interpersonal skills.


• Proficiency in Microsoft Office Suite and property management software training will be provided as necessary.


• Ability to work independently and collaboratively within a team.


• Knowledge of lease terms and property documents is a plus.


• Knowledge of CAD/GIS mapping systems would be beneficial.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.